Scholarships for the next generation | FAQ

Certificates

Biosafety Certificate: All projects involving work with potentially biohazardous materials require a biosafety certificate. These include 1) cell lines of all origins, 2) living animals, 3) human samples and 4) potentially pathogenic nucleic acids. We expect all researchers working in a wet lab to provide this certificate. Please contact your institution’s biosafety department for details.

Animal Care Certificate: All projects involving the use of living animals require an animal care certificate.

Human Ethics/Human Stem Cells: Every project involving human or human stem cells requires the approval of the Research Ethics Board of the principal investigator’s institution.

Important - New requirement for the use of Human Biospecimens

The Cancer Research Society is committed to ensuring that high quality biospecimens are used in the research that it funds. For this reason, the Cancer Research Society requires that:
1. all retrospective (old) biospecimens used in the Cancer Research Society‐funded research have come from Canadian Tissue Repository Network (CTRNet) or Clinical Laboratory Improvement Amendments Act (CLIA) ‐certified or -registered bio‐repositories.
2. all prospective (new) biospecimens to be used in the Cancer Research Society‐funded research will be added to registered or certified bio-repositories in accordance with the standards set by the CTRNet and/or the CLIA of the United States.

Description of the CTRNet registration and certification program for biobanks can be found here.

Required certificates may follow the application’s approval for funding, but must all be received before the payment of the first installment.

The award will be revoked if the grantee fails to comply with these rules.

Application

Both PC and Mac users should use Acrobat Standard or Pro to fill out their form, as detailed in our instructions.

Mac users should not use the Preview App as it changes many of the field properties of the form, which prevents the proper uploading of data. The budget field in particular, is affected. Also, the pre-set settings of various text fields appear to be modified by Preview.

In addition, many forms filled out with Preview cannot be read anymore with Acrobat software, the field text becoming invisible.

Transcripts:
All candidates applying to the Scholarships for the Next Generation of Scientists award program must ensure that official transcripts for all university degrees are sent to the Cancer Research Society by the appropriate University authorities before the application deadline.

Reference Letters:
Candidates must ensure that three (3) reference letters are sent to our offices before the application deadline.

The candidate's name must be clearly indicated in the subject-line of the letter.

Please provide the names and contact information for your references on page 9 of the application form. Your references will only be contacted if we do not receive their reference letter.

Proof of Canadian citizenship or permanent residence (Appendix C):
Candidates must provide a proof of Canadian citizenship or permanent resident document. A copy of one of the following documents must thus be included:
- Certificate of Canadian citizenship;
- Birth certificate / copy of an act issued by the proper provincial government authority;
- Valid passport;
- Permanent resident card.

Each application undergoes analysis by our Expert Committee made up of renowned Canadian and international scientists, specialists in specific areas of cancer research. The expert panel conducts a critical analysis: each application is first reviewed and scored by two expert and impartial reviewers, and is subsequently discussed and scored by the entire panel. The average score is then calculated. To be considered for funding, a project must have received a minimum score of 7.5 out of 10.

The Scholarships for the Next Generation of Scientists are awarded to candidates with the highest scores.

All applicants, regardless of their score, will receive an official letter by e-mail notifying them of the outcome of their application.

If an applicant refuses funding, the Cancer Research Society will offer the grant to the next meritorious candidate on the list.

Cancer Research Society’s decisions are final.

Panel reviewers use the following criteria for the review of an application:
• The file of the candidate must demonstrate his/her capacity or potential to be a competitive researcher at the provincial, national, and international level
• Quality of the proposed project and originality of the research plan
• Ability of the investigator to conduct the research in his/her respective milieu
• Significance of the project to cancer research
• Strengths and weaknesses of the proposal
• Budget relevance:
   No monies are allowed for travel or equipment.
   The budget must be appropriate to the proposed project.

Applicants may update their award notices and publication lists after submission of their applications. Updates may be provided via e-mail to grants@src-crs.ca until June 29, 2018.

The Cancer Research Society will not award funds if overlapping and/or comparable support for a project has been obtained (even partially) from another agency. Each application sent to the Cancer Research Society has to be original.

Should the applicant accept an award from another agency, which would disallow the applicant from accepting or holding a grant from the Cancer Research Society, we must be informed without delay.

However, the Cancer Research Society assumes that this grant will enable the young researcher to become more competitive in subsequent funding applications.

In accepting an award from the Cancer Research Society, the candidate agrees to observe and comply with the terms and conditions stipulated below, as well as on the signed Disclaimer and Indemnity pages submitted with the complete application (this page must be signed the applicant and the relevant officials, for parts 1 and 2 of this award).

In addition, the candidate agrees to comply at all times with the general principles of honesty and scientific ethics, especially in relation to using the research funds received from the Cancer Research Society for their intended purpose, and the Policy regarding open access to published research outputs.

The award will be revoked if the candidate fails to comply with these rules.

Scholarship awardees must spend at least 75% of their time in research.

During the tenure of the award, fellowship awardees are not permitted to receive remuneration for any other work or to hold a second major scholarship. They may, with the approval of their supervisor, participate in and accept remuneration for limited departmental activities which contribute to their development as independent researchers, provided that the stipends received do not exceed 25% of the amount of their fellowship award.

The University must undertake to hire the grantee for the duration of the award. It will also be expected to use its best efforts to maintain the position afterward.

The applicant must be eligible to join the pension plan and enjoy other benefits available to full-time staff working at the university. These obligations imply that the researcher’s salary will be administered by the university even if he or she works at a research centre.

The host institution agrees to provide functional laboratories or research premises and basic equipment that the applicant requires for research purposes.

The university or accredited institution is committed to offering the awardee a startup fund of at least $120,000, or in line with the policies of the research institution, to assist the newly appointed faculty member in launching his/her research career.

The funding periods are scheduled as follows:

  • Start date:
    • Part 1 (Postdoctoral Fellowship): September 1, 2018.
    • Part 2 (Operating Grant: Between January 1, 2019 and March 1, 2020
  • The annual funding period is from September 1 to August 31 of every year.
  • Award payments are made to the financial officer of the grant recipient's institution.
  • Payments are made on a quarterly basis: September, December, March, June.
  • There is a possibility of extending the postdoctoral fellowship (part 1), for a maximum period of 6 months on the basis of $40,000 per year, on presentation of an official letter from the appropriate institution certifying that the candidate is in the final step of obtaining an academic nomination from a Canadian university or an accredited research centre.

Extension requests must be made at least one month prior to the termination of part 1 of the award and will be evaluated by the Cancer Research Society’s Scientific Committee, which will then determine whether the extension is accepted and for what time period.

Yes, the awardee can transition to part 2 of the grant before the end of part 1. However, the candidate should remain as a postdoctoral fellow or research associate for at least 3 months after the start of the Scholarship. In addition, the awardee has to notify the Cancer Research Society no later than one month before the transition to avoid administrative delays.

Should a candidate complete his/her postdoctoral training early, up to $20,000 of the salary award (part 1) will be transferred and added to the amount of the first year of the operating grant (part 2). In this case, payments will begin earlier without affecting the duration of the operating grant part (2 years, regardless of the start date).

No, Scholarships for the Next Generation of Scientists are awarded without possibility for renewal.

Eligibility

Candidates must be Canadian citizens or permanent residents for the entire scholarship and must be residing in Canada at the starting date of part 2 (Operating Grant) of the scholarship. Proof of Canadian citizenship or permanent residence is required. Please refer to the Appendices section of the Application Form for further details.

Each candidate must be registered as a postdoctoral fellow in a university or accredited institution and must commit to starting work as a researcher in a university or accredited Canadian institution between January 1, 2019 and March 1, 2020.

A research associate who wishes to pursue a career as an independent investigator may be eligible to apply.

Applicants whose postdoctoral training may have been delayed due to extenuating circumstances are invited to contact the Cancer Research Society to determine their eligibility.

Candidates doing post-doctoral training in the same department in which they received their doctorate degree or accepting an academic position in the same institution in which they did their post-doctoral training may be disqualified.

SCHOLARSHIP AWARD – FELLOWSHIP (PART 1)

Candidates must have held a doctoral degree (PhD, MD, DMV, etc.) for less than 6 years at the beginning of the fellowship part of the award (part 1). For example, for a scholarship starting on September 1, 2018, a candidate should have obtained his/her doctoral degree after August 31, 2012. In addition, the candidate must have been undergoing postdoctoral training for at least two (2) consecutive years without interruption with at least 75% of the time devoted to research. The same conditions apply to research associates who wish to pursue a career as an Independent investigator.

SCHOLARSHIP AWARD - OPERATING GRANT (PART 2)

The candidate must obtain an academic appointment in a Canadian university or accredited institution and must begin his/her functions between January 1, 2019 and March 1, 2020.

No later than one month before the beginning of the payment of the operating grant part (part 2), the candidate must provide the Cancer Research Society with an electronic version of the Commitment Form and theDisclaimer and Indemnity - Young Investigator page with the appropriate signatures.

If the candidate has not finished his/her fellowship or if he/she has not obtained an academic appointment in a Canadian university or accredited institution by March 1, 2020, the candidate’s part 2 of the award will be cancelled.

The Cancer Research Society awards operating grants for research projects in basic or fundamental research, environment-cancer/epidemiology and early translational research.
Applied, psychosocial and / or clinical research projects are NOT admissible.

FAQ

Reporting

Scientific reports:

Awardees have to provide three scientific reports. Deadline for submitting a Scientific Report is one month after the end of the fellowship and after the first and second years of the operating grant funding. A link to the scientific report template will be provided.

Financial reports:

Annual financial reports are required at the end of each year of the Operating Grant-Part 2. These brief financial statements should attest that the funds have been disbursed for their intended purpose. The deadline for submitting a Financial Report is three months after each year of operating grant funding.

Prior to filling out the form, please carefully read the appropriate financial rules and reporting obligations.

Once the form has been completed, please print it in order to obtain original signatures and then scan and send it to the Cancer Research Society by e-mail to grants@src-crs.ca.

*** NO PAPER COPIES REQUIRED